Our Services

From a single filing room to enterprise-wide digital archives.

Focus on your core business.

Off-site Records Storage

Through Metrofile’s dedicated archive services, old records are kept safely in purpose-built locations: easily retrievable and expertly handled.

Secure 24-hour security, electronic access control, CCTV, and pro-active prevention with links to Civil Defense and emergency teams.
Efficient Cataloguing and barcoding of individual files track the exact location of every document.
Confidential Items are anonymous through our barcode ID system and randomly located; you take part in authenticating every retrieval.
Economical Storeroom rent, shelving and filing overheads become a thing of the past.

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Let the professionals do it for you.

On-site Records Management

An efficient archive on your premises through Metrofiler®, a set of active file management solutions, as software with installation, training and support, or as a full outsourcing package where we run your entire filing facility.

Customisable From a single filing area with one user to complex multi-site scenarios.
Secure Control access by user and record type; barcodes track every file’s movement.
Cost-saving Random file location maximises shelf space and reduces overheads.
Easy retrieval A complete electronic inventory, and scheduled life-cycle moves between stages.

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Complete peace of mind.

Off-site Media Vaulting

Protect vital company information from fire, theft, sabotage and natural disasters in specially designed vaults that guard against temperature fluctuations and humidity.

Rotation We collect your backup media daily, weekly or monthly and return it on schedule, in shock-proof, temperature-controlled containers.
Protected Vaults kept at 15–21°C and 40–50% humidity, monitored 24 hours, with standby systems and emergency power.
Emergency delivery We deliver your backup media at any time of the day or night.

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Turn documents into digital assets.

Document Imaging & Scanning

Send us your physical files: we receive them, prepare them and scan them back into your document management system, organised by classification, department and retention period.

High quality Large-scale, mission-critical conversion with quick turnaround and accurate indexing.
Searchable Custom index fields and reporting for quick search and accurate retrieval.
Traceable A complete audit trail of your electronic documents.

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Data on demand, data on hand.

Electronic Document Management

With carefully selected technology partners, Metrofile provides a full range of solutions, from imaging and indexing of archival documents to integrated document, workflow and records management.

Quick access Manage the full life-cycle of digital and physical content in one place.
Proven Tried and tested solutions backed by stable multinational suppliers.
Optimised Computer output on-line (COOL) and to microfilm (COM) replace bulky print-outs.

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Expert consultancy for your archive.

Facility Assessment

Our document management consultants assess your facility, recommending upgrades to safety and security measures and the shelving system, and re-engineering the workflow of your archiving process.

Safety Review of security measures and risk.
Shelving Space planning and shelving upgrades.
Workflow Re-engineering of the archiving process.

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Ready to take control of your records?

Talk to our team about storage, digitisation or managing your on-site archive.